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Nabídka volných pracovních míst

Zentiva as the champion of Generics and OTC medicines is headquartered in Prague and reaches over 40 million patients in 25 European countries. The growth of our organization brings new opportunities for our 2500 people to fulfil their potential. It also positions us well to attract best talent and retain our team to secure our success for future generations.

Senior Assistant to Head of Legal/Corporate Governance

Your responsibilities:

Administrative part

  • Calendar management (planning, update, anticipating and solving agenda conflicts)
  • Business Travel planning and arrangements for the whole legal team (hotels, flight tickets, transfers, visas, conferences . . . )
  • Processing of the leader’s Business expenses, support for the team
  • Planning and organization of team meetings/events, internal & external meetings/events, trainings, TCs, VTCs
  • Book meeting facilities and prepare meeting documents; create/compile presentations
  • Support leader and the team with various admin tasks, usage of internal systems (placing orders, manage invoices, Workday etc.)
  • Agenda coordination with other leaders of Zentiva management team and within the team
  • Daily cooperation with other Departments, Zentiva affiliates
  • Provide support and arrange logistics for visitors from other affiliates coming to Prague
  • Handle emails, mail, phone calls, ensure document signatures and translations
  • Assist newcomers with onboarding
  • Build and maintain relationship with other Senior Assistants

Administrative legal part

  • Contracts validations and contractual validation tool management
  • Litigations and other administrative proceedings management
  • Preparation and evidence of powers of attorney
  • Management of notarizations, apostilles and legalizations
  • Communication with courts, notaries public, police, other authorities
  • Support to auditors, audit requests to law firms
  • Preparation of other simple legal documents

Corporate governance

  • Maintaining and updating governance framework for Zentiva group of companies
  • Monitoring and follow up of compliance with the governance framework at Zentiva HQ and in the countries
  • Organization and/or coordination committees and statutory bodies’ meetings
  • Provision of information to statutory bodies
  • Initiation and/or preparation of statutory bodies’ decisions and minutes
  • Ensure filings with the respective authorities (e.g. Company’s registers)
  • Communication with minority shareholders

We require:

  • High School / University degree (can be substituted by experience in a similar position)
  • Minimum 5-7 years of experience as executive assistant or team assistant from a large company
  • Excellent knowledge of Czech and English
  • Excellent PC skills (Word, Excel, PowerPoint, Outlook, internet)
  • Personal executive stance adapted for VP
  • Excellent communication and organizational skills, strong attention to detail, speed of execution
  • Kind personality, positive approach, vigorous and ambitious
  • Ability to work both independently and as a team
  • Ability to adapt to changes, proactivity and flexibility in dealing with priorities
  • Confidentiality, tact, diplomacy
  • Ability to cope with pressure and occasional stress
  • Flexibility in working hours

We offer:

  • An opportunity to work for a successful European Gx company
  • An opportunity to broaden your knowledge and expertise in your field
  • Continuous language and personal development
  • Above standard social and education program


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